Moving Your Business to the Cloud

heres-why-you-should-move-your-business-to-the-cloud

Whether you're a sole proprietor, startup or established business, the cloud offers many benefits that allow your company to compete on a global scale. Let's take a look at the benefits, costs and how you can get started transitioning your business to the cloud.

Benefits

Security

Today's enterprise data centers are some of the most secure facilities on Earth - really. The lengths that Google, Amazon and other cloud providers go to in order to secure and protect your data is extraordinary. If you're worried about someone accessing your data directly, forget about it.

All the major cloud platforms also offer advanced account protection through protocols such as Two-Factor Authentication and other verification steps. Additionally, they allow granular control of employee accounts so that you can be sure they are only accessing the data and tools your have authorized.

On top of physical and digital protection, cloud providers automatically backup all your data, settings, files, email, and more - often making multiple backups which are stored in different locations for even greater security and integrity.

Even if your business has special requirements, from HIPAA to ISO, you can still benefit from the cloud with solutions such as G Suite.

File Management

When your business is in the cloud, you can better manage, organize and distribute digital files with ease. Storing all your business documents, files and images in the cloud in a central location makes sure everyone always has the lastest version and allows you to control who has access to those assets.

Not only that, but many file storage services offer version control so you can easily revert back to a previous version of a file. Another great feature is global search capabilities allowing you to easily filter and find the file you need quickly.

No more local copies, no more folders full of different file revisions, no more hunting down that missing file - doesn't that sound great?

Collaboration

Speaking of file management, gone are the days of passing a file around via email for rounds of edits. Let your employees collaborate on a single document in the cloud - highlighting, annotations, edits, and more just like Microsoft Word or other document writers.

But it doesn't stop there! Spreadsheets, forms, presentations - even websites - and more can all be created, edited, shared and organized right in the cloud. It's really just the sane thing to do. And again, you typically get version control built-in.

Communication

Whether you're communicating internally between personnel or externally with customers, communication is at the core of your business. Cloud services make it easy to manage and integrate your communication channels to help increase productivity, response time and happiness!

Central to most business communications is email and business cloud platforms allow you to use your business web address (This email address is being protected from spambots. You need JavaScript enabled to view it.). When your business is in the cloud, you can easily integrate our business email, calendars, chat, support and more. Why wouldn't you want to do that? We did!

Integration

One of the most beautiful things about the cloud is how you can connect many different services together and allow them to talk with each other. It sounds like magic, but that's the power of the cloud.

What if every time an employee received an email which included a certain word, you could add that email to a spreadsheet? What if every time you updated your blog and email was sent to a list of subscribers? From accounting to mail campaigns, support tickets to Twitter responses - if you can dream it, it can probably be integrated.

Cost

As with most things, the cost varies depending on a lot of variables. Depending on your needs, you could get a full suite of business tools in the cloud for just $5/mo per person. And that's only the people who you want to have access to the services. That's right, $5.

For business with more restrictions or who have special requirements the price can range from $10/mo per person.

Next Steps

As a Google Certified Associate, we can help you transition your files, emails, calendars and more to G Suite - Google's cloud tools built for business. Chosen by millions of businesses, from small companies to the Fortune 500, G Suite allows you to seamlessly communicate, store, collaborate and manage. You can read our article for more information on whether G Suite is right for your business.

If you prefer a more tailored business cloud, our team of productivity experts can help you identify your needs and then provide you with multiple solutions to choose from.

Whatever your needs may be, we would love to help you reach your goals! Contact us to get started


Share this article
Give us a call
512-234-5665